Regional Business Centers Finance and Administration Assistant İş İlanı İzmir - 2606511 - edmeg

İlan Detayları Position Title: Regional Business Centers Finance Assistant Location: Izmir, Turkiye Duration: 36 months Reporting to: Regional Business Centers Coordinator, Finance Manager Start Date: 25.09.2024 Application Deadline: 22.09.20241BackgroundOverall Objectives Our primary objective is to enhance Roma inclusion in the Western Balkans and Türkiye by expanding socio-economic opportunitiesThis is pursued through two specific outcomes:Enhanced Roma-owned business growth and innovation: By providing training, financial support, and networking opportunities, the REDI aims to boost the growth and innovation of Roma-owned businesses, thereby increasing their economic resilience and contribution to the local economy.Strengthened multi-stakeholder collaboration on Roma inclusion initiatives: REDI seeks to improve the coordination and effectiveness of Roma inclusion efforts by fostering partnerships among governments, civil society organizations, and international agenciesThis collaborative approach ensures that resources are effectively utilized and that policies are inclusive and sustainable.Role of the Regional Business Centers Finance Assistant Within this context, the Regional Financial Assistant plays a crucial role in overseeing the financial aspectsThey are responsible for managing the budget, ensuring compliance with donor requirements, and providing financial oversight to ensure that REDI resources are used effectively and transparentlyThe Regional Business Centers Finance Assistant role is key to ensuring that the REDI’s financial operations align with its overall objectives and that funds are strategically deployed to achieve maximum impact2.ObjectiveThe Regional Business Centers Finance Assistant is responsible for comprehensive financial managementThis includes budgeting, financial reporting, compliance, and overseeing the financial operations across multiple regionsThe Regional Business Centers Finance Assistant will coordinate and guide the field team, ensuring that financial practices are consistent and adhere to organizational and donor requirements.3Key Responsibilities3.1 Financial Planning and BudgetingDevelop and maintain budgets in close coordination with the Regional Business Centers Coordinator, FM, and other key stakeholders.Monitor budgetary performance ensuring that expenditures align with the budgets.Prepare budget forecasts, adjustments, and reallocations as necessary, providing timely recommendations to the Regional Business Centers Coordinator and the Financial Manager.Support teams in understanding and adhering to financial guidelines and budget constraints.3.2 Financial Management and ReportingOversee the financial operations, ensuring accuracy and timeliness in financial transactions.Coordinate the preparation and submission of financial reports to donors, time sheets, management, and stakeholders as per the agreed schedule.Ensure that all financial records are maintained in an organized and accessible manner, compliant with organizational and donor policies.Reconcile accounts on a regular basis, identifying and addressing discrepancies promptly.3.3 Compliance and Audit PreparationEnsure that all financial activities are conducted in compliance with organizational policies, donor requirements, and local regulations.Lead the preparation for financial audits, ensuring that all necessary documentation is available and that the financial situations are audit ready.Address audit findings by implementing corrective measures and improving financial processes as needed.Stay informed of changes in financial regulations and best practices, ensuring that the financial management remains current and compliant.3.4 Coordination and SupervisionSupervise and provide guidance to the teamEnsure consistent financial practices and procedures across all regions, providing training and support to the assistants as needed.Coordinate regular meetings with the financial assistants to review financial performance, address challenges, and plan upcoming activities.Evaluate the performance of the financial assistants, offering feedback and professional development opportunities.3.5 Risk ManagementIdentify financial risks and develop strategies to mitigate them with the Financial Manager.Monitor and control project expenditures to prevent overspending or misallocation of resources.Ensure the safeguarding of project assets, including cash management, inventory control, and procurement processes.3.6 Communication and Stakeholder EngagementCommunicate financial information clearly and effectively to non-financial stakeholders, including project teams, donors, and partners.Collaborate with the Finance Manager and other team members to ensure alignment between financial management and project objectives.Provide financial input into project proposals, reports, and strategic planning processes.4Qualifications and Experience4.1 EducationBachelor’s degree in Finance, Accounting, Business Administration, or a related fieldA master’s degree or professional certification e.g., CPA, ACCA is strongly preferred.4.2 ExperienceA minimum of 3 years of experience in financial management, preferably within an international development context.Proven experience managing the finances of multi-regional EU projects with significant budgets.Demonstrated expertise in budgeting, financial reporting, and compliance management.Experience working with donor-funded projects and familiarity with donor-specific financial requirements.Prior experience supervising and coordinating financial teams across different locations.4.3 Skills and CompetenciesFluency in both written and spoken English and Turkish is required.Strong financial analysis and budgeting skills, with the ability to interpret financial data and make informed decisions.Excellent organizational and multitasking abilities, with a strong attention to detail.Advanced proficiency in financial management software and tools e.g., QuickBooks, SAP, Microsoft Excel.Strong leadership and team management skills, with experience in supervising and mentoring financial staff.Excellent communication and interpersonal skills, with the ability to explain complex financial concepts to non-financial stakeholders.High integrity and ethical standards, with a commitment to maintaining confidentiality and compliance.5DeliverablesA comprehensive budget execution and financial plan updated as necessary.Timely and accurate financial reports, including monthly, quarterly, and annual statements.Audit-ready financial records and documentation, with successful audit outcomes.Regular performance evaluations and capacity-building plans for Financial and Administrative Assistants.6.Performance EvaluationThe Regional Regional Business Centers Finance Assistant’s performance will be evaluated based on:Accuracy and timeliness of financial reports and documentation.Effective budget management and alignment with the NGO objectives.Compliance with organizational policies and donor requirements.Successful support of local teamStakeholder satisfaction with financial management and communication.7Application ProcessInterested candidates are invited to apply through emailPlease follow the steps below to submit your application:Application Submission:Please send the required documents by email at with the title: Job application Regional Business Centers Finance Assistant .7.2 Required Documents:A detailed CV outlining your educational background, professional experience, and key achievements.A cover letter maximum 2 pages explaining your suitability for the position and your motivation for applying.Contact information for at least three professional references.Deadline for Applications: Applications must be submitted no later than 22nd of September 2024.Selection Process:Shortlisted candidates will be contacted for an initial interview, which may be conducted virtually or in person.Successful candidates from the initial interview will be invited for a second round of interviews, potentially including a practical financial management exercise.Final selection will be based on qualifications, experience, and fit with the project team and objectivesContact Information: For any inquiries regarding the application process, please contact Serkan Baysak at or +905070108819.

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