Operations Assistant (Field Support - Airport) İş İlanı İstanbul - 2615849 - edmeg

İlan Detayları Vacancy Notice Number:VN#TR-2024-160Position Title:Operations Assistant Field Support - AirportDuty Station:Istanbul – TürkiyeClassification:One Year Fixed Term Contract G4- with possible extensionEligibility:Turkish NationalsDeadline of Applications:01 October 2024Number of People to be hired2Category:Internal & External General Functions:  Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s workThe organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operationsMovement Operations Units in various IOM Country Offices, coordinated under the Resettlement and Movement Management RMM Division in the Department of Mobility Pathways and Inclusion at IOM’s Geneva Headquarters, are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization s programmes.Under the general supervision of the Movement Operations Manager direct supervision of Operations Associate, the Operations Assistant Field Support - Airport, is responsible for the following duties and responsibilities.Major Duties and Responsibilities:           Undertake field support activities in an assigned area or areas, such as at an airport, transit center, third-party facility, camp-based operation or sub-office, or in relation to transportation.Perform airport services, such as providing custodial care of travel documentation; verifying identities and documentation, including exit permissions, visas, tickets and other items in the travel bag; assisting with airport formalities, including flight arrivals, curb-side assistance, check-in, luggage formalities, immigration procedures, security screening systems and customs clearance; escorting arriving individuals to ground transportation and departing individuals to their gates; visually confirming flights have departed; ensuring individuals with special needs or equipment receive appropriate support; and, as needed, sending notifications using relevant systems.Assist individuals at transit centers or third-party facilities, including upon arrival with sign-in, verification of identity, orientation, food and non-food items and room assignments; during their stay with food and non-food items, instructions, briefings, activities and resolution of issues; and upon departure for medical appointments, return travel or onward travel with briefings, luggage support and transition to transportationEnter and update relevant data in the appropriate systems and ensure vulnerable individuals are assisted in a manner that ensures their safety, security and comfort; report all issues immediately to the appropriate supervisorsProvide assistance at transit centers and third-party facilities for extended periods of up to 12 hours and during overnight periods and weekends, ensuring the needs of individuals are met throughout their stayCommunicate promptly with third-party facility representatives and-or supervisors if issues arise.Assist in the coordination of transportation from consolidation points, transit centers and third-party facilities, including liaising with service providers, ensuring the identity verification, readiness and organization of individuals being transported, and providing relevant briefingsAssist with baggage sorting, tagging and handling and escort individuals on transportation as neededEnsure individuals with special needs are provided with appropriate services and report any issues to supervisors immediately.Provide selection mission support, exit permit support and-or interpretation services for individuals at the airport, in transit centers, camps, consolidation points and third-party facilities or during transport by air, ground or water.Provide regular feedback on work being accomplished to the Operations Assistant Team Leader and-or supervisors and team members and keep supervisors immediately informed of any issues requiring their attention.Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rulesAlert the Operations Assistant Team Leader or management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners.Perform such other duties as may be assignedRequired Qualifications:Education:High school diploma with four years of relevant work experience, or;Bachelor’s degree with two years of relevant work experience.Experience:Prior Movement Operations or transportation experience is a strong advantage.Strong interpersonal and communication skills.Good knowledge of Word, Excel and the internet is a strong advantage.Languages:Fluency in English and Turkish is required.Working knowledge of Persian, Arabic, French and-or Spanish is advantageous.Required CompetenciesThe incumbent is expected to demonstrate the following values and competencies:ValuesInclusion and respect for diversity:Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differencesEncourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientationsPromotes the benefits of diversity; values diverse points of view and demonstrates this in daily work and decision makingChallenges prejudice, biases and intolerance in the workplace.Integrity and transparency:Upholds and promotes the Standards of Conduct and Unified Staff Regulations and RulesDelivers on commitments; manages the organization’s resources reliably and sustainablyEmbraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriateMaintains impartiality and takes prompt action in cases of unprofessional or unethical behaviorDoes not abuse one’s position and acts without consideration of personal gainIs motivated by professional rather than personal concerns.Professionalism:Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skillsSeeks to raise professional standards in self and others through daily work and activitiesAdapts quickly to change and is decisive and versatile in face of uncertaintyShows self-control and persistence when faced with difficult problems and remains calm in stressful situationsIs conscientious and efficient in meeting commitments, observing deadlines and achieving results.Core Competencies – behavioral indicators level 1Teamwork: Fosters a sense of team spirit by developing a shared understanding, accountability, and enthusiasm for the team’s workDisplays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better teamShares credit for team accomplishments and ensures that the contribution of others is recognizedHelps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.Delivering results:Produces high-quality results and workable solutions that meet clients’ needsAnticipates constraints, identifies solutions, and takes responsibility for addressing critical situationsMonitors own and others’ work in a systematic and effective way, ensuring required resources and outputsAligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.Managing and sharing knowledge: Disseminates and shares knowledge openly and actively contributes to knowledge-network communities for topics relevant to area of expertiseEncourages knowledge-sharing across units-departments and ensures that knowledge is captured, recorded and disseminated appropriatelyBuilds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledgeContributes to an environment that is conducive to innovation and learning.Accountability: Proactively seeks responsibility in delivering towards the goals of the OrganizationPlans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicatedStands by the actions of team or department, publicly accepting ownershipTakes responsibility of own shortcomings and those of the work unit, where applicableCommunication:Speaks and writes clearly and effectivelySeeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive informationListens and seeks to understand without bias and responds appropriatelyShares information and keeps others up to date; actively seeks others views and ideas and respects their contribution.Other:Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be consideredIn all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.This is a local position and applications from candidates for non-Turkish citizens holding a validresidence permit residing in Türkiye might be considered.How to Apply:Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details name, position, phone and e-mail details of three references by indicating name of the position applied with its VN number in the subject line of the e-mail to or to IOM İlkbahar Mahallesi Konrad Adenauer Caddesi No: 63 Çankaya, Ankara Türkiye by the end of 01 October 2024.Please note that only shortlisted candidates will be contacted.

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