Office & Executive Assistant

Company

An investment group developing projects across real estate, hospitality, branded living spaces, and next-generation accommodation concepts. With a diverse portfolio of investments and projects, the company is entering a new phase of growth and organizational transformation, with a strong pipeline of new developments and investment opportunities.

Position Summary

The Office & Executive Assistant will be responsible for the smooth day-to-day organization and administration of the office while providing administrative and coordination support to the Board of Directors and management team. The role requires a highly organized, proactive, and reliable professional who can manage multiple priorities, follow up on tasks, coordinate internal and external communication, and ensure that both office operations and executive support activities run efficiently.

Key Responsibilities

• Manage the daily organization and administrative operations of the office
• Provide administrative and coordination support to the Board of Directors and management team
• Manage calendars, meetings, appointments, and meeting arrangements
• Coordinate travel arrangements, accommodation, reservations, and related logistics
• Prepare meeting agendas, documents, presentations, and other required materials
• Take meeting notes and follow up on agreed actions when required
• Welcome and coordinate visitors, business partners, and external stakeholders
• Manage incoming calls, emails, documents, couriers, and deliveries
• Organize filing, documentation, contracts, and company records
• Coordinate office supplies, service providers, maintenance, and other office requirements
• Support invoice, expense, payment documentation, and administrative follow-up processes
• Assist with company events, meetings, and internal organizations
• Coordinate with finance, procurement, HR, project teams, and external service providers as needed

Key Qualifications

• Bachelor’s degree or equivalent education
• Experience in office administration, executive assistance, management assistance, or a similar role
• Experience supporting senior management or Board-level executives is preferred
• Strong organizational, planning, and follow-up skills
• Ability to manage multiple tasks and changing priorities effectively
• Strong written and verbal communication skills
• Professional and confident communication with internal and external stakeholders
• Good command of Microsoft Office applications
• Good command of English
• Proactive, solution-oriented, detail-focused, and highly responsible
• Strong sense of confidentiality and professional discretion
• Preferably residing on the European side of Istanbul, particularly around Şişli, Beşiktaş, or nearby areas.